Stories with a lot of material quickly turn the file list into a long scroll. Folders let you group the files of a story the way you think about them – by chapter, by shooting day, by topic – so you find what you are looking for instead of scrolling past it.
Folders hold images, videos, audio files and other files together. You do not need one folder per file type. Folders can also contain further folders, so you can build as much structure as your story needs.
Folders only organize the file list in the editor. They do not change anything about the published story.
Creating a Folder
Open Manage files in the main navigation and choose Add > New folder. A new row appears at the top of the list waiting for a name. Type the name and press Enter to create the folder, or press Escape to discard the row again.
The new folder is created inside the folder you are currently looking at. To create a folder at the top level, leave all folders first.
Moving Through Folders
Click a folder row to open it. The list then shows what the folder contains, and the number next to the folder name tells you how many files are inside – including the files in its subfolders.
Above the list you see the path of the folder you are in. Click one of the folder names in the path to jump back to it, or click the folder icon at the beginning to leave all folders and return to the top level. The Back link at the top of the sidebar takes you up one folder at a time before it leaves the file list.
Putting New Files Into a Folder
New files land in the folder you are currently in. Open the folder first, then use Add > Upload file..., Add > Reuse file... or Add > Import file... – whatever you add this way is placed in that folder right away. Files you drag and drop into the editor are also placed in the folder you have open.
The article How can I upload media files? describes the steps of an upload in detail.
Moving a Single File or Folder
Every file and every folder has a menu with three dots at the end of its row. Choose Move... there to open a dialog which shows all folders of the story as a tree.
Click the folder you want to move the item into. The folder the item is already in is marked as Current folder and cannot be chosen. To take a file or folder out of its folder and put it back at the top level, choose No folder at the top of the tree.
When you move a folder, everything inside it moves along. A folder cannot be moved into itself or into one of its own subfolders, so those targets stay unavailable in the dialog.
Moving Several Items at Once
Sorting a whole batch of files into a folder one by one would be tedious. Open the menu with three dots above the file list and choose Select files and folders instead. Check boxes appear in front of every row, and a bar above the list keeps track of how many items you have checked.
Files and folders can be checked together. Click Move... in that bar to move everything you have checked in one step. If you change your mind, the button next to the counter leaves the selection again without moving anything.
Renaming and Deleting Folders
The menu with three dots at the end of a folder row also offers Rename and Delete.
Rename turns the folder name into an input field. Type the new name and press Enter, or press Escape to keep the old one.
Delete is only offered for folders which are completely empty – no files and no subfolders. This way a folder can never take files with it by accident. Move its contents somewhere else first, then delete the folder.
Finding Files Across Folders
Structure is only helpful as long as you can still search past it. The filter field above the list therefore works differently depending on where you are:
At the top level – Typing looks through all folders at once. Every hit tells you which folder it was found in, so you can pick the right file even when several have similar names. Folders whose name matches are listed as well.
Inside a folder – Typing stays within that folder, so you can narrow down a long list without leaving the context you are working in.
Press / to jump into the filter field without reaching for the mouse. The file type buttons above the list still work alongside folders: while you are filtering by file type, folders which contain no file of that type are hidden, so no folder turns out empty after you have opened it.
Choosing a File for an Element
When you pick a file for an element in your story, the same list with your folders appears. Click a folder to open it and choose the file inside, or use the filter field to search across all folders right away.